Odoo events
Whether you're organizing a seminar, a conference, or any other type of event, Odoo provides a complete solution to manage every step. With a centralized and ultra-intuitive management system, say goodbye to the stress of registrations, payments, and follow-ups. Enjoy a simple and seamless interface so you can focus on what matters most: impressing your attendees. With Odoo’s advanced analytics tools, measure the success of your events in real-time and adjust your strategies to continuously improve. More efficiency, more fun, and more success – it’s all under control!
Why use Odoo events?
Organizing an event can be a real headache without the right tools. Odoo Events allows you to centralize everything, attract more participants, and ensure a better experience from start to finish. You save time and maximize the impact of your events.
Simplify your event management
No more scattered Excel files and dozens of emails to send manually! With Odoo Events, you centralize everything in one place:
- A single interface to manage your events from A to Z.
- Automated management of registrations and ticketing.
- Seamless coordination between teams, speakers, and participants.
- Real-time visibility of registration status, payments, and logistics.
Optimize the participant experience
A satisfied participant is a returning participant! Odoo Events takes care of every step of the user journey for a smooth and engaging experience:
- Quick registration with flexible ticketing options.
- Easy access to in-person or online events with QR codes and custom badges.
- Personal space to manage registrations and documents.
- Feedback and satisfaction surveys to improve your future events.
What are the main features of the Odoo Events app?
Odoo Events is an all-in-one solution that simplifies event management, whether in-person, online, or hybrid. With an intuitive interface and advanced features, you can manage registrations, ticketing, communication, logistics, and performance analysis all in one place.
Manage your registrations and online ticketing
Say goodbye to messy spreadsheets and forms! Odoo Events offers an integrated, fully customizable ticketing system that is connected to other Odoo modules. Whether your event is free or paid, registering is a breeze.
- Create and customize tickets: early-bird, day passes, VIP, premium access, group packages, and more.
- Dynamic quota management: set a maximum number of tickets per type and adjust based on demand.
- Integrated online payments: through Stripe, PayPal, and other gateways for smooth and secure transactions.
- Automatic e-ticket and QR code generation: simplify access to your event with a quick scan system.
- Send confirmation emails: participants immediately receive their ticket and essential event details.
- Manage refunds and cancellations: Odoo Events makes it easy to track and process requests in case of any unforeseen issues.
Organize schedules and manage participants
Event organization often involves numerous speakers, conferences, and workshops. Odoo Events helps you structure everything in just a few clicks, providing a smooth experience for participants.
- Create and manage the event agenda with a clear, interactive display.
- Session submissions: speakers can directly propose their topics on the platform.
- Validate and manage conferences: easily categorize, modify, and approve sessions.
- Dynamic program display to help participants navigate through the various sessions.
- Manage individual schedules: each participant can view their personalized timetable.
- Synchronize with external calendars (Google Calendar, Outlook, etc.).
Leverage CRM and Email Marketing integration
An event isn’t just about the big day! Communication before, during, and after is key to maximizing engagement and converting leads. With its native integration with Odoo CRM and Email Marketing, Odoo Events helps you stay connected with your participants and optimize your return on investment.
- Centralized contact management: Automatically register participants and leads into your CRM.
- Audience segmentation: Tailor your messages based on participant profiles (VIPs, early registrants, high-potential leads, etc.).
- Email campaign automation:
- Before the event: Invitations, reminders, key session teasers.
- During the event: Real-time notifications, last-minute announcements.
- After the event: Thank you notes, satisfaction surveys, special offers.
- Post-event lead follow-up to convert contacts into clients.
- Tracking interactions to measure the impact of each communication.
Manage Venues and Rooms
If your event is in-person, Odoo Events streamlines the entire logistical management of spaces and ensures a smooth experience for both participants and organizers.
- Advanced room scheduling: Assign spaces to conferences, workshops, and meetings.
- Capacity and flow management: Ensure that each room accommodates the right number of participants, avoiding overcrowding.
- Interactive floor plans to guide visitors easily through the venue.
- Resource optimization: Audio-visual equipment, seating, specific tools... everything is considered.
- Badge and access management: Restrict access to certain areas based on ticket type or participant status.
Track participants and analyze performance
After the event, it’s essential to measure the impact and identify areas for improvement. Odoo Events provides powerful tools to analyze real-time performance and refine your future events. Interactive Dashboards: Get a quick overview of registrations, attendance, and engagement.
- Interactive Dashboards: Get a quick overview of registrations, attendance, and engagement.
- Analysis of the most popular sessions: Identify which topics generated the most interest.
- Participant behavior tracking: See who attended which sessions and which workshops generated the most interaction.
- Integrated surveys and polls: Collect valuable feedback to improve future editions.
- Export and integration with other Odoo modules (sales, marketing, CRM, etc.).
- Detailed performance reports to demonstrate the event’s impact to stakeholders.
How Odoo events interacts with other Odoo Apps?
Odoo Events doesn’t operate in isolation; it seamlessly integrates with other Odoo modules to provide smooth and comprehensive management:
Odoo CRM
Every interaction with a participant is automatically logged in the CRM. You can track their journey, qualify leads, and trigger sales actions to convert attendees into customers.
Odoo Email Marketing
Schedule email campaigns to promote your events, send reminders to registrants, or thank participants after the event. Advanced segmentation allows you to send targeted messages based on audience behavior and engagement.
Odoo Sales
Automatically generate quotes and invoices for paid registrations. You can also offer packages (e.g., ticket + accommodation) or special rates to loyal customers directly through the sales module.
Odoo Website
Display and highlight your events directly on your Odoo website. Native integration allows visitors to register, access programs, and receive confirmations independently.
Odoo accounting
All event-related transactions (ticket sales, sponsorships, additional sales) are synchronized with your Odoo accounting systemsystem. You get a clear overview of your revenue and expenses, with automated billing and payment management.
Odoo E-commerce
Offer merchandise, branded goods, or exclusive deals directly through your Odoo online store. Seamless integration with Odoo eCommerce allows attendees to easily purchase items before, during, or after the event.
Odoo Survey
Gather valuable feedback from participants using Odoo Survey. Send post-event surveys, analyze responses in real-time, and adjust your planning to maximize attendee satisfaction.
Odoo Project
Coordinate every stage of your event with Odoo Project. Plan tasks, assign them to the right people, and track progress in real-time to ensure smooth execution.
The different use cases of the Odoo events App
Odoo Events is a versatile solution suited to various contexts:
Conferences & seminars
Are you organizing a conference or seminar? Odoo Events centralizes everything so you can focus on what matters most. Online registrations are quick and easy, with automatic confirmation emails and e-tickets sent to participants. You can easily manage schedules and the program, all of which syncs with your website. With CRM integration, you can track participants and turn every interaction into an opportunity after the event.
Webinars & online training
Need an efficient tool for your webinars or online training? Odoo Events helps you automate registrations and generate secure links for each participant. Before the event, reminder emails are automatically sent to ensure no one misses the session. During the event, you can engage participants with live chats, polls, and Q&A sessions. Afterward, replays and materials remain accessible, and you can easily collect feedback to improve your future sessions.
Trade shows & fairs
Organizing a trade show or fair requires flawless logistics. With Odoo Events, you manage everything, from booth reservations to visitor ticketing. Exhibitors can manage their spaces online, and visitors can easily purchase their tickets. With QR codes, entry is smooth and secure. You can track attendance in real time and get detailed reports to optimize your future events.
Corporate events
Whether you're organizing a team-building activity, an internal seminar, or a company party, Odoo Events makes it easier for you. Automatically send invitations and reminders, and let your employees register with just a few clicks. The management of sessions and activities is optimized to ensure smooth participant distribution. After the event, you can gather feedback to improve the next edition. With Odoo, every internal event becomes a well-coordinated and efficient experience. Odoo, every internal event becomes a well-coordinated and efficient experience.
Why choose Captivea for Odoo events integration?
Organizing an event, whether physical or digital, requires optimal and efficient management. With Captivea, you benefit from the expertise needed to fully leverage Odoo Events and deliver a successful experience to your participants. Here’s why we are the ideal partner to support you:
- Personalized and regular project follow-up
At Captivea, we understand that every event is unique. That's why we offer personalized project follow-up and regular check-ins to ensure your event runs smoothly, while making sure everything aligns with your objectives. - Certified Odoo experts
As an Odoo Gold Partner, we provide you with a team of certified experts who know Odoo inside and out. You benefit from high-level expertise to seamlessly integrate Odoo Events into your strategy. - Agile approach
Our agile methodology allows us to work flexibly and responsively, quickly adapting solutions to meet your specific event needs. Each iteration aims to make your event management smoother and more efficient. - Scalable cloud solutions
With cloud-based solutions, we ensure the stability, security, and scalability of your Odoo Events system. You can manage your events with peace of mind, with the ability to adapt the tool to your future needs. - Access to personalized training
To ensure you get the most out of Odoo Events, we offer tailored training. You will quickly become self-sufficient in managing your events while benefiting from our expertise to maximize results. - 15 Years of ERP implementation experience
With 15 years of experience in ERP integration, we know how to make Odoo Events a key driver of success for your events. We have the skills and experience needed to tackle the most complex challenges. - Odoo Gold Partner in multiple countries
As a global Odoo Gold Partner, we have the expertise and experience to successfully deploy Odoo Events, regardless of the size or location of your events. - Optimized SEO ranking
For online events, SEO is crucial. We ensure that your event pages are optimized for search engines to attract the maximum number of participants. - Real-time statistics
Thanks to the integration of analysis tools like plausible.io, you'll have real-time access to the performance of your events. Track attendance, registrations, and more to maximize the impact of every event.
Ready to organize your events with Odoo?
Optimize your event management with Odoo Events and the expertise of Captivea. Whether it's a trade show, conference, or webinar, we’ll help you deliver a seamless and well-orchestrated experience for your participants. Contact us today to discover how we can make your next event a success.
Odoo GOLD PARTNER
- Worldwide ERP solution
- Based Cloud ERP Solution or On Premise ERP Solution
- Prices per users
- Adapted for small businesses and mid-market businesses
- +40 000 apps availables on Odoo Marketplace
Frequently Asked Questions
Odoo Events is a comprehensive module within Odoo for managing events of all types. It allows you to organize, track, and view various events such as conferences, trade shows, webinars, and seminars, while centralizing event registration, participant management, and session scheduling. You can easily view all the important information in one place.
Odoo Events is versatile and allows you to organize and view details for all types of events:
- Physical events (conferences, trade shows, seminars)
- Online events (webinars, online training)
- Internal company events (team-building activities, internal seminars)
Yes, Odoo Events is specifically designed to manage and view online events like webinars and training sessions. You can share participant registration, discuss reminders, generate secure access links, and integrate communication tools during the event for seamless interaction.
Absolutely! You can easily integrate Odoo Events into your website. The module integrates seamlessly, allowing you to view event details, share registration forms, and manage promotion and event registration directly on your site.
Yes, you can add payment gateways to handle registration fees for paid events. Odoo Events allows you to manage payments securely, view transaction details, and generate electronic tickets for easy participant access.
Yes, Odoo Events integrates smoothly with other Odoo modules such as CRM, accounting, contact management, and marketing tools. This ensures that you can track and view relevant data and share this information across your organization for better decision-making.
Yes, Odoo Events allows you to fully customize the registration pages. You can add your branding, customize the design, and view how the page will look, offering your attendees a personalized and seamless registration experience.
Odoo Events provides detailed analytics tools to view event performance in real time. You can track registrations, participant numbers, view online attendance, and gather feedback through surveys to measure participant satisfaction and improve future events.
Yes, if you need to cancel an event, Odoo Events allows you to easily cancel or reschedule it. All related information and registrations are updated automatically, and participants will be notified promptly.
Yes, as certified Odoo experts, Captivea offers comprehensive support for the integration, customization, and training of Odoo Events. We ensure that your implementation meets your business needs and provide ongoing assistance to ensure the system works seamlessly for your team.
Yes, Odoo Events is fully responsive, ensuring that it is easy to view and access on any mobile device. This ensures an optimal experience for your participants, allowing them to view event details, register, and participate no matter where they are.
Yes, you can share event details directly from Odoo Events. You can easily share links to event registration pages or send out event invitations to participants or team members via email.
Odoo Events has a user-friendly interface that makes it easy to find and view all your upcoming events. You can use filters and search options to quickly locate events by type, date, or status. You can also open any event to check specific details and make necessary updates.