Event management pros? Odoo and Captivea help you manage your projects even more efficiently

More organized, more productive, more autonomous

Founded in 2020, L'Agence Événementielle, located in Metz, quickly stood out in the Grand Est region for its innovative and responsible approach to B2B event management. Specializing in tailor-made solutions ranging from event communication to commercial center animations, it is committed to providing events that are both efficient and environmentally friendly.

You’ve got it: L’Agence Événementielle is constantly striving for innovation and improvement. It found the solution with Odoo ERP, supported by Captivea. The result? Increased productivity, top-notch organization, and more autonomous teams. Here’s how this changed everything:

Data centralization

L'Agence Événementielle consolidated all its activities on a single platform, Odoo ERP, thanks to Captivea's expertise. This simplified project management and allowed each team member to benefit from a complete overview

"​​All these Odoo features are very interesting for team members because they provide an overview of all ongoing.", explains Jules Condé.

Strengthening business processes

With Captivea's methodological approach, the agency was able to optimize its processes and integrate automations like quote sending and electronic signatures. This transformation improved efficiency while shortening processing times.

Jules Condé shares an anecdote:

"A client requested an additional service, and despite our early use of Odoo, my project manager was able to handle the request and send the quote in two clicks after quick adjustments. The quote was approved within days, and the deposit invoice was generated immediately afterward. This demonstrated Odoo's simplicity and my team's ability to be autonomous while maintaining a verification process. The real advantage: everything is centralized in one place."

At Captivea, we take the time to understand each client's processes to offer tailored solutions. We support our clients with business consulting expertise to optimize their processes and improve their management.

Improving the customer experience

With the integration of Odoo, the agency set up a customer space where each user can easily find their documents and invoices, simplifying exchanges and strengthening customer relationships.

As Jules Condé highlights:

"The integrated client portal is a major asset, as it allows our clients to easily find their invoices, making the process much more convenient"

Autonomy of team members

Thanks to Captivea's support, L’Agence Événementielle’s teams were trained to make full use of Odoo. This support allowed them to gain autonomy while structuring their work processes

Jules Condé notes:

"My employees can manage their tasks without the need for constant supervision, which frees up time for everyone."

Too many tools, too much complexity: it was time to take action

Before switching to Odoo, L'Agence Événementielle used several tools that only partially met its needs.

Jules Condé explains : "I tested several solutions, including Bitrix24, Trello, and Outlook, but none really met our expectations. We didn't have well-defined or truly adapted tools."

Project management, internal communication, and customer tracking were scattered across different platforms, creating inconsistencies and slowing down the team.

The problems encountered included:

• The dispersion of information across multiple platforms.
• A lack of intuitiveness for the teams who wasted time switching between different tools.
• Non-optimized tracking of projects and customers.
• The lack of interconnection between the different functions of the company made each task more complicated.

A tailor-made project: Odoo integration with Captivea

It was during a meeting with Maxime Grieshaber, CEO of Captivea Luxembourg, Odoo Gold Partner in Luxembourg, that Jules Condé discovered Odoo. The ERP system quickly caught the agency’s attention due to its ability to centralize all company functions

Jules Condé highlights Captivea's key role in the choice of Odoo, emphasizing our expertise which demonstrated the solution's flexibility, particularly suited to the event management sector.

The expertise of Captivea's consultants

The quality of the support provided by Captivea was a strong point of the collaboration; the integration of Odoo with Captivea was a smooth experience.

Practical explanations and demonstrations facilitated a quick adoption of the system by the agency's teams

Florian Allegre, project manager at Captivea, also shares his experience:

"The main objective was to centralize everything on a single platform while ensuring that the data was clean and usable. This required meticulous work, but the result now enables streamlined management of projects, inventory, and quotes while enhancing accounting accuracy."

The collaboration between L’Agence Événementielle and Captivea took place in a climate of trust. Regular communication and training sessions allowed the agency’s teams to quickly become proficient in Odoo.

L’Agence Événementielle chose Captivea not only for its technical expertise but also for its personalized support.

Jules Condé explains: "What convinced me about Captivea was their responsiveness and technical expertise. The team was available to answer all my questions and facilitate the adoption of the tool within my company."

At Captivea, we offer tailored support, with experienced Odoo consultants who understand you.

Organizing events becomes easier

L’Agence Événementielle, guided by Captivea’s expertise, found in Odoo the ideal solution to simplify its processes: 

"What attracted me to Odoo is its ability to centralize everything: project management, CRM, accounting... Everything is interconnected, which greatly simplifies our daily work.""Odoo has allowed us to improve our processes and focus more on the quality of our services."

The agency gained autonomy and efficiency thanks to the centralized aspect of the tool. The ability to track tasks in real time, manage contracts, and sign documents directly through the ERP has been a real asset.

Now, I even sign my contracts for intermittent performers directly through Odoo, with automatic email sending."

By optimizing contract management, Captivea simplified the agency's administrative process while avoiding the proliferation of external tools.

The entire accounting part of Odoo really interested me, especially for data entry and tracking. It wasn't necessarily to replace an accountant, but more for collecting information. It was a very useful feature, especially since I didn't have anything similar before."

The solution significantly improved accounting management, simplifying data entry and tracking.

Modules designed for event management

L'Agence Événementielle implemented several key Odoo modules to perfect its internal management:

• Project management: Project management is now smooth thanks to the interconnection between projects, CRM, and customer contacts.
• CRM and accounting: These modules allow for rigorous customer tracking and simplified accounting management.
• Marketing automation: Used not only for the agency's internal needs but also to manage clients' marketing campaigns.
• Event management: A crucial module for the agency's core business, allowing for real-time planning and tracking of every aspect of events.

To learn more about L'Agence Événementielle's project with Captivea, visit the customer reference page.

Prospects with Captivea and Odoo

L'Agence Événementielle is just starting with Captivea and Odoo. Integrating new modules will further improve event management while supporting the agency's long-term growth.

Jules Condé plans to expand the platform's use with modules like live chat, rental management, or e-commerce.

"Odoo's potential is immense. Each new module we integrate enriches our way of working and opens up new opportunities," he asserts.

The collaboration between L'Agence Événementielle and Captivea was marked by the availability and professionalism of the consultants.

Jules Condé concludes:

"What is really positive is the constant support I receive from Captivea's team for the evolution of my needs. The project manager is always available, whether by phone or video call, and everything works perfectly."

We warmly thank L'Agence Événementielle and its founder, Jules Condé, for their trust and collaboration.

Discover L'Agence Événementielle and their achievements on their p​age​.

Check out other Odoo ERP projects on our customer references page.