Odoo invoicing
Odoo Invoicing is an application that revolutionizes invoice management by making it fast, simple, and error-free. With its automation features, you say goodbye to paperwork and focus on what really matters. By integrating it into your Odoo ecosystem, you centralize all your financial data and streamline your accounting, while ensuring that invoices are compliant and sent on time. A real asset to optimize your cash flow and save valuable time.
Why use Odoo Invoicing?
With Odoo Invoicing, everything becomes simpler and smoother. This module automates the entire process, from invoice creation to payment, while ensuring compliance and traceability. The result? Less stress, more productivity, and better financial tracking:
Benefit from a flexible and comprehensive invoicing system
Whether you’re a small business or a large enterprise, Odoo Invoicing adapts to your needs with a modular and scalable system. No more juggling between multiple tools: everything is centralized and automated.
- Customized and compliant invoices: tailor each invoice to your brand with your logo, legal information, and tax specifics (multi-currency, intra-community VAT, discounts, etc.).
- Intelligent automation: automatically generate and send invoices as soon as a quote is approved, or a subscription ends.
- Compatibility with multiple payment methods: bank transfer, credit card, direct debit… Odoo supports various solutions to streamline payment collection.
- Simplified management of credit notes and refunds: correct an invoice in just a few clicks without impacting your accounting.
Set up faster and more efficient management
Why waste time on repetitive tasks when everything can be automated? Odoo Invoicing reduces manual effort, minimizes errors, and boosts productivity.
- Save time: no need to re-enter the same information for every invoice. Odoo automatically generates it from quotes, orders, or timesheets.
- Fewer errors: by standardizing invoices and automatically applying the correct taxes, Odoo significantly reduces the risk of accounting inconsistencies.
- Real-time tracking: all invoices and payments are accessible from an interactive dashboard. You’ll know who has paid, who still owes, and who needs to be reminded.
- Automated reminders: avoid overdue payments with automatic reminders sent to clients before and after the invoice due date.
Make a direct impact on your profitability
An optimized invoicing process also leads to healthier cash flow and smoother receivables management. With Odoo Invoicing, you accelerate customer payments and reduce collection delays.
- Instant invoicing: the faster an invoice is sent, the quicker it’s paid. With Odoo, creating and sending invoices takes only a few seconds.
- Simplified receivables tracking: quickly access your unpaid, pending, or overdue invoices and schedule reminders if necessary.
- Cash flow optimization: with detailed financial reports, anticipate your receivables and better manage your working capital needs.
- Fewer disputes and late payments: with clear and structured tracking, your clients are less likely to ignore their due dates.
Stay compliant with regulations
Tax and accounting obligations vary by country and can change quickly. Odoo Invoicing helps you stay compliant effortlessly.
- Automatic tax application: VAT, local taxes, exemptions... Odoo applies the correct rates according to the current regulations.
- Legally compliant invoices: whether it's for numbering, mandatory mentions, or archiving, Odoo ensures adherence to accounting requirements.
- Secure archiving: store and retrieve your invoices easily with a reliable digital storage system.
- Simplified audit preparation: export your invoices and financial reports with just a few clicks for your accountant or tax authorities.
What are the main features of Odoo Invoicing app?
Odoo Invoicing is much more than just a billing tool. It automates and streamlines invoice management, payments, and financial tracking, all while ensuring compliance and smooth accounting processes. Here are its key features:
Create and manage your invoices efficiently
- Issue professional and personalized invoices
Odoo Invoicing allows you to generate invoices tailored to the specific needs of your business. You can customize templates with your logo, brand colors, and even add specific legal mentions based on local regulations. Each invoice is automatically numbered and organized, ensuring smooth management. - Multi-currency invoicing and international tax management
If your business deals with international clients, Odoo automatically handles currency conversions and applies the current exchange rates. It also supports specific tax rules, such as VAT rates depending on the country and reporting requirements (e.g., OSS VAT in Europe). - Recurring invoicing and subscription management
For businesses offering subscription-based services (SaaS, maintenance, recurring services), Odoo automates the creation and sending of periodic invoices. You can set up specific billing frequencies (monthly, quarterly, annually) and include automatic renewal conditions. - Automated invoice sending and tracking
Invoices can be sent directly to clients via email, with automated tracking that informs you when they’ve been viewed and paid. This enhances communication with clients and reduces payment delays. - Credit notes and refunds management
In case of errors or refunds, Odoo allows you to automatically generate credit notes linked to the affected invoices. The system updates accounting entries and adjusts the amounts owed without manual intervention.
Automate and track your payments
- Integration with online payment gateways
Odoo Invoicing is compatible with multiple payment gateways such as PayPal, Stripe, Authorize.net, and Adyen. This allows your clients to pay their invoices directly from the invoice email or their client portal. - Automatic payment receipts and reminders
Once a payment is received, it is automatically recorded and reconciled with the corresponding invoice. If a payment is overdue, Odoo sends automated reminders to your clients based on a predefined schedule (e.g., reminders at J+7, J+15, etc.). - Partial and advance payment management
Some clients may wish to pay in installments or make a deposit before receiving a product or service. Odoo Invoicing allows partial payments while maintaining clear visibility of the remaining balance due. - Receivables and transaction tracking
With dynamic dashboards, you can instantly view pending payments, outstanding amounts, and ongoing transactions. This helps optimize cash flow management and anticipate liquidity needs.
Ensure tax compliance and legal adherence
- Tax calculation automation and fiscal compliance
Odoo supports the tax regulations of many countries. You can configure VAT rates, tax exemptions, and automatically apply the correct taxes based on the client's location. - Management of tax positions
For businesses with international clients, Odoo allows the application of tailored tax rules (such as intra-community VAT or export-specific rules). You can configure tax positions that are automatically applied based on the client's location. - Archiving and compliance with accounting standards
Odoo generates files that comply with local accounting regulations, simplifying tax audits. You can also export data in Excel or XML formats for submission to tax authorities or your accountant. - Integration with electronic invoicing solutions (Peppol, Chorus Pro, etc.)
Depending on legal requirements, Odoo enables the sending of electronic invoices via certified platforms. This is especially useful for businesses working with public administrations or large corporations that require specific invoicing formats.
Manage your suppliers and track your expenses
- Import and validation of supplier invoices
Odoo Invoicing allows you to easily record invoices received from your suppliers. You can scan and import these invoices directly into Odoo, which automatically extracts key data (amount, VAT, due date). - Bank reconciliation automation
By connecting Odoo to your bank account, you can automate the reconciliation between your transactions and supplier invoices. This eliminates data entry errors and simplifies accounting. - Expense tracking and cost optimization
With expense reports, you can analyze your costs by supplier, product category, or period. This helps identify the most significant expense items and optimize your financial management.
Generate reports and perform real-time analytics
- Custom dashboards
Odoo Invoicing provides an interactive dashboard that displays real-time payment statuses, invoiced revenue, outstanding invoices, and other key performance indicators. - Payment term analysis
With detailed reports, you can track the average payment times of your clients and identify those who may require proactive follow-up. - Cash flow forecasting
By combining billing and payment data, Odoo helps you anticipate your cash flow needs and make better financial decisions.
How Odoo Invoicing interacts with other Odoo apps?
Odoo Invoicing is part of a highly integrated ecosystem and works seamlessly with other Odoo modules:
Odoo Sales
Once a quote is validated in Odoo Sales, Odoo Invoicing automatically generates the corresponding invoice. No more manual data entry—everything is synchronized for smooth commercial and financial tracking.
Odoo Accounting
All invoices and payments recorded in Odoo Invoicing are instantly accounted for in Odoo Accounting. This ensures simplified bank reconciliation, real-time receivables tracking, and guaranteed tax compliance.
Odoo Subscriptions
If you offer recurring services, integration with Odoo Subscription automatically generates and sends invoices at the right intervals. No risk of forgetting—everything is handled automatically!
Odoo Purchase
Odoo Invoicing also helps manage supplier invoices in connection with Odoo Purchase. Once a supplier order is validated, Odoo automatically generates the corresponding invoice, ensuring accurate tracking of expenses.
Odoo Project
For service-based businesses, integration with Odoo Project allows you to automatically invoice based on the hours worked as recorded in timesheets, ensuring full transparency with your clients.
Odoo POS (Point of Sale)
For physical stores, sales made via Odoo POS are directly linked to Odoo Invoicing, ensuring real-time invoicing and accounting without double entries.
The different use cases for Odoo Invoicing
Odoo Invoicing is versatile and suits all types of businesses and business models. Whether you sell products, provide services, manage subscriptions, or handle suppliers, this app automates and simplifies your invoicing processes:
Classic billing for products and services
Is your business selling one-time products or services? Odoo Invoicing allows you to create and send invoices in just a few clicks, apply discounts, manage multiple currencies, and track payments in real-time.
Subscription and recurring payment management
For companies offering subscriptions (SaaS, maintenance, media, e-commerce boxes, etc.), integration with Odoo Subscription automates the generation of invoices at set intervals, reducing missed invoicing and manual reminders.
Supplier invoice tracking and expense management
Odoo Invoicing isn't just for customer billing! Companies can also manage their suppliers by centralizing purchase invoices and automating payments according to negotiated terms.
Time-based billing for services
Consulting firms, freelancers, and agencies can link Odoo Invoicing with Odoo Project to bill clients based on actual hours worked, eliminating the need for manual entry of time.
Instant payments via Point of Sale
Retailers using Odoo POS can automatically generate invoices for each in-store transaction, ensuring smooth accounting and real-time tracking.
B2B billing management
Odoo Invoicing simplifies transactions between businesses by integrating specific payment terms (deposits, deferred payments, grouped invoices), ensuring optimized financial management.
Export and international trade
For companies operating internationally, Odoo Invoicing supports multi-currency billing and automatically manages taxes (VAT, customs, import fees, etc.), streamlining cross-border operations.
Why choose Captivea for Odoo Invoicing integration?
Optimizing your invoicing process with Odoo requires more than just installation—it demands expertise and a strategic approach. With Captivea, you benefit from a tailored integration that streamlines operations and maximizes efficiency. Here’s why we’re the right partner for your Odoo Invoicing project.
- Certified Odoo experts
Our team of certified Odoo developers ensures in-depth expertise in implementing Odoo Invoicing. With our know-how, we guarantee a seamless and efficient integration tailored to your invoicing needs. - Personalized and ongoing project tracking
We understand the importance of transparency and monitoring in an integration project. With regular check-ins, we ensure that the implementation of Odoo Invoicing stays on schedule and that your invoicing process is perfectly adapted to your business. - ROI-driven approach
We are focused on profitability. By concentrating on a rapid return on investment, we make sure that each phase of the Odoo Invoicing integration delivers tangible value for your business, with a direct impact on cash flow management and financial efficiency. - Secure payment solutions
We integrate reliable and secure payment solutions into Odoo Invoicing to ensure smooth and protected transactions, whether for online payments or recurring payments for subscriptions. - 15 years of ERP implementation experience
With over 15 years of experience in ERP integration, Captivea has proven expertise in deploying solutions tailored to each business's needs. We bring this experience to Odoo Invoicing integration to ensure flawless invoicing management. - Odoo Gold Partner
As an Odoo Gold Partner in several countries, we hold recognized expertise in the field, guaranteeing the quality and performance of your Odoo Invoicing integration. You're in good hands with a team that fully understands Odoo and its capabilities. - Access to personalized training
We don’t just integrate Odoo Invoicing—we offer personalized training to help you make the most of all its features. You’ll become autonomous in managing your invoices and optimizing your processes without relying on a third party.
Elevate your invoicing with Odoo Invoicing!
Stop struggling with manual and time-consuming invoicing tasks. With Odoo Invoicing, you can automate billing, manage multiple currencies, and generate professional invoices effortlessly. Track payments, reduce errors, and improve cash flow management—all in one intuitive platform. Need expert support? Captivea is here to help you customize and optimize your invoicing process. Contact us today!
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Frequently Asked Questions
Odoo Invoicing is a module of the Odoo ERP designed to automate and simplify billing management. It allows you to generate professional invoices, track payments, send automatic reminders, and integrate payment solutions, all in an intuitive interface.
Odoo Invoicing simplifies invoice management, reduces human errors through automation, and speeds up the payment process. By centralizing all financial information, including customer invoices and vendor bills, it improves productivity and cash flow management.
Yes! Odoo Invoicing supports multiple currencies, allowing you to generate professional invoices adapted to international transactions. The system automatically converts amounts based on exchange rates and ensures compliance with local regulations.
Absolutely! Odoo Invoicing lets you print invoices and generate a hard copy whenever needed. Whether for legal compliance, customers, or internal records, you can easily print professional invoices with a customized style.
Yes, Odoo Invoicing allows you to automate online payments by integrating solutions like PayPal, Stripe, or SEPA. Your customers can pay their invoices via a secure link, reducing delays and ensuring faster transactions.
Yes! Odoo Invoicing efficiently handles recurring billing, making it perfect for businesses that offer subscription-based services. The system automatically generates customer invoices at defined intervals and sends automated reminders.
Yes, Odoo Invoicing ensures that your professional invoices comply with local and international tax regulations, including VAT and other fiscal requirements. This guarantees the legal validity of your vendor bills and customer invoices.
Definitely! Odoo Invoicing provides multiple customization options. You can modify the style of your invoices, add your company logo, and personalize fields based on your business needs, ensuring a professional look.
Odoo Invoicing seamlessly integrates with Odoo's contract and ticket management modules. You can generate professional invoices directly from a contract, ensure accurate billing, and track support service costs linked to tickets.
Odoo Invoicing includes a structured post system for invoice management. Users can create, validate, and post invoices directly in the system, ensuring real-time tracking of financial transactions.
Yes! Odoo Invoicing allows you to check the real-time status of your invoices, including paid, overdue, and pending amounts. This helps you maintain better control over your customer invoices and vendor bills.
Odoo Invoicing is optimized to work with Odoo Accounting but can also connect to external accounting tools via API. This ensures seamless synchronization of your vendor bills, customer invoices, and financial data.
Unlike standalone invoicing tools, Odoo Invoicing is part of a comprehensive ERP, allowing seamless integration with inventory, sales, and accounting. Its deep customization, automation, and compliance features make it a superior choice for managing professional invoices.